Contact the Office of the DND/CAF Ombudsman

Contact an intake officer

We can help if you belong to one of the following groups and you have a concern that is directly related to the Department of National Defence (DND) or the Canadian Armed Forces (CAF):

• Current and former members of the:
  • CAF (Regular Force, Primary Reserve, Canadian Rangers, Cadet Organization Administration and Training Service, and Supplementary Reserve) or the;
  • Cadets and Junior Canadian Rangers;
• Current and former employees of the DND and the Staff of the Non-Public Funds;
• A person applying to become a CAF member;
• A member of the immediate family of any of the above-mentioned; and
• Individuals on exchange or secondment with the Canadian Armed Forces. 

For more information, refer to our mandate.

Who we are

• We deal with issues related to the DND and the CAF.
• We are an independent office that does not report to the military chain of command or civilian management.
• We are an impartial third party who helps to ensure the fair treatment of our constituents.
• We educate and inform constituents, conduct individual and systemic investigations, and make recommendations to the DND/CAF leadership to bring about improvements to the Defence community.
• We are available at any point to discuss your situation.
• We will keep your information confidential. If we must contact someone about your complaint, we will ask you to sign a consent form to allow us to discuss your issue with other relevant parties. You decide if you want to proceed with your complaint.
• You can come to us without fear of reprisal. If we find there is evidence of reprisal, we will address it immediately.

For more information, refer to our mandate.

How we can help

As a member of the Defence community, you have several possible complaint mechanisms and avenues of recourse if you experience an issue.

Contact us if you feel you have been treated unfairly, if you are looking for information, or if you are uncertain about how to deal with an issue. We can help in several ways. For example:

• We can provide information to help you figure out your options so you can make informed choices about issues related to the DND/CAF.
• We share educational information to help you stay informed about questions and issues.
• We can ensure you report your complaint or concern through the most appropriate complaint mechanisms.
• We can get a process back on track if you experience delays or issues you cannot resolve on your own.
• We can review a process to determine if you have received fair treatment.
• We can report an issue and make recommendations to the appropriate authorities if we find you have been treated unfairly.

You can learn more by reading sample cases that describe examples of how we interact with the DND/CAF to address complaints.

We deal with matters relating to your health, career, compensation, benefits, and welfare. You can come to us without fear of reprisal. If we find evidence of reprisal, we will address it immediately.

If compelling circumstances are causing you undue hardship, we can intervene even if you have not exhausted the available complaint mechanisms.

Want to know more? Here’s what happens when you contact our office.

You can contact our office by using one of six different ways:

• telephone,
• e-mail,
• secure on-line form,
• live chat,
• regular mail, or
• scheduled appointment.

How you choose to contact us is up to you.

Be aware that timelines may vary according to the nature and complexity of your situation. It is essential you keep this in mind because some complaint mechanisms, court applications, and judicial reviews have strict time limits. Contacting our office does not put these deadlines on hold.

Confidentiality

Everything you share with us is confidential. If we must contact someone about your complaint, we will ask you to sign a consent form to allow us to discuss your issue with other relevant parties. You decide if you want to proceed with your complaint.

Fairness

When we receive your complaint, we review it to determine if you have been treated fairly or unfairly.

We evaluate fair treatment based on activities such as:

• gathering information about your concerns and the steps taken to date in response;
• obtaining your consent if necessary and contacting the DND/CAF to confirm they have all of the relevant information needed to address your concerns;
• determining if the actions or decisions taken in response to your concerns respect relevant policies and regulations; and
• making recommendations to the most appropriate authority to seek resolution if we determine you were treated unfairly.

Step 1—Initial contact

Step 2—Intake

Step 3—Complaint analysis or investigation

During this step some issues will go to complaint analysis. Other issues will go directly to investigation or from complaint analysis to investigation. It all depends on the complexity of the issue you raise.

If your file reaches complaint analysis or investigation, we will need your signed consent to contact other relevant parties to ensure we have all the facts. If you choose not to provide consent, we will respect your wishes and close the file. We will not conduct an investigation without your consent.